Job Opportunities

  • JOB DESCRIPTION: BUSINESS & ACCOUNTING ASSOCIATE

    Department:    General Management

    Reports to:       Executive Director, and/or Board Treasurer

    Status:             Part Time/.50 FTE (up to 20 hours/week,) regular, non-exempt

    Pay:                 $16-$20/Hour

     

    The Business Associate is responsible for processing accounts payable and receivable; making regular bank deposits and maintaining accounts data in Quickbooks. In addition, you will be assisting the Executive Artistic Director as needed in preparing reports, maintaining records, and developing and implementing accounting procedures.

     

    Specific duties include:

    Accounts Payable/Receivable

    • Process accounts payable according to company policies, procedures and timelines
    • Prepare weekly A/R reconciliation with ticketing/donation software
    • Maintain current and comprehensive accounts payable and accounts receivable reports in Quickbooks
    • Maintain organized, easy-to-access files, archives and backup of financial data
    • Work with ED, GM and Board Treasurer to refine, communicate and train staff on continually improving procedures

     

    Banking and accounts

    • Executing banking reconciliations and tracking cash flow
    • Prepare, balance and audit daily box office and concessions intakes
    • Prepare bank deposits and deliver to bank as needed
    • Process monthly donations

     

    Payroll

    • Process payroll for employees and artist stipends
    • Prepare and submit worker’s compensation, 1099s, tax reporting, vacation and other payroll and HR related reports

     

    Reporting

    • Maintain vendor files and records
    • Assist in generating and preparation of reports as directed
    • Assist as needed in maintaining current records for the annual audit and tax filing
    • Assist the engaged certified public accountant in preparing the annual audit
    • Prepare the annual DataArts survey (formerly known as the California Cultural Data Project report)

     

    Miscellaneous

    • Participate in audience engagement and patron stewardship
    • Cover box office and Front of House duties as scheduled
    • Other duties as assigned

     

    Expectations (Required)

    • Exceptional knowledge, skill and speed using QuickBooks and Excel
    • Adept at operating in a small but growing and evolving company structure
    • Strong ability and willingness to follow instructions precisely and meticulously
    • Extremely organized, detail-oriented, and deadline-sensitive
    • Excellent communication skills, especially in crafting and instructing other staff on procedures and polices
    • Ability to handle multiple projects at once

     

    Qualifications (Desired)

    • Advanced understanding of accounts payable and receivable functions
    • Advanced understanding of accounting procedures and reporting
    • General knowledge of not-for-profit businesses
    • Passion for advancing the business of theatre, arts and culture
    • Strong and diverse understanding of payroll and general HR practices
    • General knowledge of theatre business, especially actor and artist contracts
    • Experience working with the DataArts (formerly known as the California Cultural Data Project)

    Diversionary Theatre is an Equal Opportunity Employer; women and people of color encouraged to apply.

    To apply by sending cover and resume to Matt Morrow, Executive Artistic Director at Employment@Diversionary.org before January 24, 2017. No phone calls please.

     

  • INTERNSHIPS

    Our part-time, volunteer internships provide aspring theatre professionals with the opportunity to get to know not only his or her department, but the growing Diversionary team, company members and various theater artists. Each semester, we hold seminars, observing opportunities, and excursions into the larger San Diego theater community. Each internship involves some general office work and errand running. We look for interns who will challenge us to constantly make the program – and the company – stronger and more effective.

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